Are you struggling to keep your projects on track and feeling overwhelmed by the complexity of managing every detail? You're not alone. Statistics show that 1 in 5 project managers are overly stressed and have considered quitting their jobs.
Thankfully, Visme’s project management templates are here to save the day. Our templates are designed to cut through the chaos, offering you a structured and proven approach to planning, tracking and executing projects with ease.
In this post, we’ve compiled a list of 27 project management templates to save you tons of valuable time, money and effort. Whether you’re juggling multiple projects or need to refine your current strategy, these templates are a must-have in your project management stack.
A project management template is a pre-designed, editable document, infographic, presentation or any other resource to help you organize and manage projects more efficiently.
For example, a Gantt chart template helps track project schedules, showing tasks along a timeline. A project risk assessment template helps identify and mitigate potential risks.
Using templates can significantly cut down on time spent on planning, tracking and reporting during a project lifecycle.
Why? Because they provide a structured approach, ensuring that nothing gets missed and that all aspects of the project are considered. This is especially true if you’re using templates designed by professionals, such as Visme’s project management templates.
Let’s explore some of the best project management templates in our library below.
Project plans are essentially roadmaps for your project and they lay out the key tasks, timelines, resources and responsibilities involved. This helps your team stay on track and complete the project on time and within budget.
This project management plan template comes ready with all the important pages and is designed to make your content engaging with Visme’s built-in icons, images, data widgets and other visual assets.
Pro Tip: Creating plans for multiple projects? No need to write everything from scratch. Add Dynamic Fields to specific text boxes and auto-populate information like names, dates and project information without replacing everything manually.
Project charters are short documents that outline the key aspects of your project, such as objectives, budget, scope, roles and milestones. They’re used to plan, align stakeholders and sponsors, and authorize project managers to start working on the project.
This project charter template by Visme has all the right sections to fit your important information. The design utilizes icons, shapes and white space effectively to make your content easier to read and understand.
Project budgeting gives you more control over your project resources and expenses. This project budget template provides an easy-to-follow, structured format for monitoring various costs, which helps you make informed decisions and keep your projects financially on track.
The template features a simple table divided into two sections to categorize major and minor costs. Add more rows, columns, sections or pages with a single click in Visme.
Change colors and fonts to fit your brand identity, and even connect your project management budget template with a Google Sheet for live updates and real-time financial data.
Communication is an integral part of project planning—it helps your team manage crises more effectively, relay accurate information to customers or employees, and know who to report to, how to do it and when.
This communication plan template is fitted with a visual table that documents the plan of action or ideal responses based on various situations. Illustrate your own content using Visme’s built-in icons (search for the perfect graphic in our free library.)
You can also add more pages or sections easily and use tools like data visualization, images, videos and more to design a comprehensive, engaging plan.
This dichotomous flowchart presents decisions in a simple "yes or no" format at each step. It can help you pull off a successful product launch by enabling your team members to visualize different scenarios and actions based on the outcome of their decisions.
Use Visme’s flowchart maker to edit this template and create other types of professional flowcharts in a few simple steps. Tap into tools like background, images, icons, animations and interactivity to make your infographics more engaging.
Sprint planning is an important part of Agile project management—it sets the stage for a focused and productive work period. This sprint planning template provides a clear structure for defining Scrum events, responsibilities and success.
Customize the design of this Agile project management template with relevant icons and colors. Apply your company’s branding, leverage data visualization tools like progress bars and radials, and share your working agreement online and make live updates.
Standard Operating Procedures (SOPs) are the backbone of consistent and quality performance in organizations. They guide teams through their daily operations and help everyone follow the same high standards.
This SOP plan template from Visme is structured to clearly outline procedures, roles and guidelines. Customize it with your company's specific processes by adding text, applying your branding, and expanding or modifying sections with ease.
A SWOT Analysis is a strategic tool to assess an organization's internal strengths and weaknesses and external opportunities and threats. Use this SWOT analysis template to aid your company’s strategic planning and share the info with your stakeholders.
Use Visme to visualize all four aspects. Leverage interactive links and hover effects, use customizable charts for data, and choose from thousands of free, built-in icons and images. This template turns your SWOT Analysis into an engaging discussion tool.
Pro Tip: Personalize this template with your company’s colors and fonts using the brand kit or AI Brand Wizard.
A project catalog is an organized, visual compilation of all projects within an organization. It helps you win over new clients by presenting your past work in the best light.
This project catalog template from Visme offers a professional and structured layout to display your projects. It's equipped with sections for project descriptions, actions and outcomes. Customize with ease, adding images, graphics and text to highlight each project's unique aspects.
Pro Tip: Don’t have visuals for your projects? Use Visme’s AI image generator to whip up relevant, high-quality and original images to bring your projects to life enhance the overall impact of your catalog.
Brainstorming can help generate innovative ideas and solve complex problems collaboratively. It typically involves team members adding their inputs in a free-flowing and open-ended manner, which are then refined and developed into actionable plans.
This brainstorming whiteboard template from Visme provides an interactive space for this creativity to flourish. Use dynamic elements like virtual sticky notes, drawings and diagrams to make your brainstorming sessions visually engaging and productive.
The best part? With Visme’s collaboration tools, project teams can add and modify ideas in real-time, whether in the same room or across continents.
This vibrant business case presentation template is ideal for providing comprehensive project information to stakeholders. It includes all essential aspects such as problem definition, solutions, implementation details (timeline, budget, cost-benefit analysis), and stakeholder engagement.
Using a business case for project planning provides a comprehensive overview of the project to stakeholders, ensures all key aspects (problem, solution, timeline, budget) are covered, facilitates better understanding and communication through visual aids, enhances professionalism and consistency with customizable branding, and streamlines the design process with tools like Visme’s brand design feature.
Executing a project in itself in a huge task and requires careful planning. This is why it helps to have a project implementation plan under your belt.
This change management communication plan template lays out objectives, action steps and project risks so you can prepare your entire team for the implementation phase.
Use Visme’s interactivity tools, like links, video embeds and animated data visualizations to make your implementation plan more engaging. Add more sections, duplicate pages, change colors and fonts, and make more adjustments with a few clicks.
Gap analysis lets you identify the differences between your team’s current skills and desired ones. It’s important for pinpointing specific areas to focus training on.
This gap analysis template has a professional and engaging design, with options to add high-resolution photos, data widgets and vector icons. Customize it with your branding, tailor each section to your team's needs and track progress efficiently.
A project dashboard is an essential tool for consolidating key project metrics and status updates in one place. It provides an at-a-glance view of project health, progress and challenges.
Create a dashboard of your own by customizing this template in Visme. Integrate real-time data, use interactive charts and customize the layout to fit your project's specific needs.
Scrum boards help Agile project teams visualize the workflow and progress of tasks within a sprint. They’re effective tools for breaking down complex projects into manageable stages.
This Scrum board template lets you outline your content creation process or any other project's stages in a single page. Its simple design can be customized with unique icons, images and colors to fit your project's theme. Add more columns, edit the existing ones and even expand the canvas to fit more content easily with a few clicks.
Gantt charts are great tools for visualizing project timelines and managing task dependencies. They provide a detailed view of project schedules and progress.
Visme’s Gantt chart template helps project managers plan, coordinate and communicate complex project timelines in an engaging way. With editable colors, shapes and text, you can customize it to reflect your project’s unique schedule.
Pro Tip: Manage projects easily in Visme with the Workflow Management feature. Assign projects to team members, set deadlines, manage roles and track progress all in one place.
A project roadmap provides a strategic overview of the development and rollout plan of new features or initiatives. They’re essential for aligning cross-functional teams and setting clear expectations.
Use this project roadmap template to showcase your project’s phases effectively. Customize it with different colors, icons and headings to make your content stand out. This template is perfect for product managers and teams to keep everyone informed and aligned with the project’s progress and timelines.
Pro Tip: Create engaging copy for your projects in half the time with Visme’s AI writer. Give it detailed, specific prompts and watch the magic happen.
Project timelines map out the key phases and milestones of a project and provide a chronological overview of its progression.
This project timeline template in an infographic format offers an engaging way to display the sequence of your project. With a curved timeline, key dates and relevant icons, it’s perfect for visually mapping out your project's stages.
This timeline template is also ideal for adding to presentations and reports so all stakeholders stay aligned with your project's objectives and schedule.
Organize and document your project kick-off meetings with this meeting board template. Centralize all critical information so your discussions and follow-ups are productive.
The project meeting board template from Visme has a simple, whiteboard-style design with sticky notes sprinkled throughout the layout. With editable sections, icons and colors, you can tailor it to your meeting's needs.
Use Visme’s collaboration tools for real-time editing, making it easier for team members to contribute and stay updated.
Daily stand-up meetings are a quick way to update team progress and address immediate issues. They’re incredibly helpful for maintaining a healthy project momentum.
This daily stand-up meeting notes template helps streamline these meetings with a clear layout. Team members can succinctly note their achievements, plans and obstacles. The colorful sticky notes keep the focus on content, making it an efficient tool for daily project tracking.
Project status reports help you communicate a project's current standing to stakeholders by summarizing achievements, challenges and future plans.
This project status report template features a professional two-toned color combination enhanced with high-res photos, tables, creative icons, images and data widgets. Customize it with your branding and use the structure to present your own project’s progress.
Pro Tip: Need help? Work smart and use Visme’s AI Report Writer to generate professional reports in minutes. All you need are the right prompts and watch the magic happen.
Want to keep your project’s status visible and up-to-date? A project status whiteboard might be just what you need—it provides a centralized overview of project progress.
This whiteboard template offers an easily editable layout with sections to organize the different milestones and tasks of your project. Visme’s collaborative whiteboard tool makes it easy for team members to update status quickly and work together for strategic planning.
Present the summary of your project’s highlights, metrics and results to stakeholders in a good-looking document with this project summary report template.
The beautiful, professional design of this template uses soft colors and engaging graphics, but you can always adapt it to your company’s branding. Edit the tables easily, incorporate relevant icons and images in the background, and add data widgets and charts to visualize numbers.
Burndown charts like the one above make it easy to monitor project tasks, providing a clear view of their progress and helping identify potential delays.
This project management burndown chart template features thematic imagery and a clear chart to track task completion. It’s an excellent tool for project managers and teams to visualize work completion against time so they can adjust their strategy.
For B2B projects, regularly reporting progress is key to maintaining trust and transparency with stakeholders. This well-structured progress report template details all critical project aspects with vibrant colors and a clear layout.
This template includes various data visualizations like bar graphs, tables and Gantt charts—all customizable. These charts and widgets make it easier to break down complex information and showcase project achievements and challenges effectively.
Tracking and reporting Key Performance Indicators (KPIs) weekly helps monitor your project's health and progress. This weekly KPI report template lets you collate these metrics systematically using a visually engaging design.
Use this template to present project performance data efficiently. It’s pre-designed for data entry and comparison, and you can personalize it with your images or those from Visme’s built-in stock photo library.
Reflecting on past projects is essential for improving in the future. This project retrospective template facilitates this reflection and learning by providing a structured format for feedback and strategic planning.
Customize the simple layout of this template with sticky notes for organizing feedback into different stages. It’s ideal for team discussions by letting members add their inputs and stay organized.
Agile project management is a flexible and iterative approach to managing projects. It focuses on continuous improvement, flexibility, team input and delivering high-quality products. In Agile, projects are divided into small parts called 'sprints,' with each sprint having specific goals.
Teams regularly collaborate and reflect on these sprints to adapt and improve. Agile is one of the most popular project management methodologies in software development, but it’s also applied in other industries with collaborative, cross-functional teams.
Writing a project management plan involves outlining the strategy and processes you will use to manage a project. Start by defining the project’s objectives and scope. Then, detail the tasks, timelines, resources and budget.
Include roles and responsibilities of team members, risk management strategies and communication plans. It’s essential to make your plan clear and detailed but also flexible enough to adapt to changes. A good project management plan serves as a roadmap, guiding your team through the project’s life cycle.
Keeping track of project progress involves regular monitoring and reporting of the project’s activities. You can use tools like Gantt charts, dashboards and project management software to visualize and track tasks, deadlines and milestones.
Regular team meetings and updates are also important for discussing progress and addressing any issues. Setting up KPIs and comparing actual progress against planned milestones helps in identifying any deviations and making necessary adjustments.
The six basic stages of project management are:
Project management is no walk in the park—it’s a tough job. But with the right project management tools and templates, this process can become significantly more manageable.
This is where Visme steps in with its professional templates and powerful editing tools. From Gantt charts to whiteboards to status reports to project timelines, each template is crafted to help you plan, track and implement projects smoothly.
Additionally, features like real-time collaboration, interactive data visualizations, online sharing, AI tools, analytics, built-in graphics can take your projects to the next level.
Find out more about how Visme can help you better manage projects. Browse our library of project management templates or schedule a demo right away to see our tool live in action.
